Receptionist/Administrator

Executive Mandate Specification

Job Title: Receptionist/Administrator

Location: Swanley, Kent

Contract Dates: ASAP – 31/05/2024

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We are looking for a Receptionist/Administrator to work out of Swanley, Kent on an initial year long contract.

As the receptionist you will act as the key individual to ensure visitors and calls are dealt with in a professional and helpful manner, promoting the company image, values and behaviours.

This will be for 37 hours per week, Monday-Friday (required in the office full time, no remote working)

Immediate start date - Salary will be £12 per hour

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What are my responsibilities?

• Welcome and direct visitors promoting a professional and friendly attitude at all times.
• Operate telephone switchboard, transfer calls and take messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay.
• Receive and issue courier and mail items, mail sorting, franking and processing efficiently, ensuring items are despatched in a timely manner.
• Provide refreshments for visitors and meetings
• General office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times
• Check calendar prior to meetings and provide appropriate requirements (open up rooms 4 & 5, projector, flip charts)
• Office duties including security passes, telephone lists, faxes, photocopying
• Assist Regional Administration Manager as back up for miscellaneous duties as necessary
• Assist Team PA as necessary to ensure efficient service provided to project managers and teams
• Raise PPE, stationery orders and office supplies on 1SRM

What do I need to qualify for this job?

• Excellent timekeeping and interpersonal skills (essential)
• High level of communication skills (essential)
• Good organisation skills (essential)
• IT skills (essential)

Job Type: Full-time

Salary: £12.00 per hour

Schedule:

• Monday to Friday

Work Location: In person

Reference ID: CHVHRV

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship