Office Manager / Administrator

Executive Mandate Specification

Company description

We are a Legionella control and water treatment company operating from our base in Perth. We specialise in commercial, industrial and private water systems. Our mobile engineers complete installations, repairs and servicing throughout Scotland. We are a real living wage employer

Job description

Due to company growth we have a position for an office manager / administrator working from our base in Inveralmond Industrial Estate, Perth. This role is a great opportunity for an enthusiastic, proactive and reliable individual with previous experience of a similar role. We would be seeking an individual that can work with our existing systems and also has the drive to implement new systems as the company grows. The individual must have excellent IT skills and manage their own time to complete all the required tasks.

Training will be provided for all aspects of the role although previous experience is essential.

Daily routine tasks:

• Proof read and send work reports to clients
• Scheduling works / diary management using our dedicated reporting software
• Deal with incoming emails, telephone calls and face to face with customers
• Work with colleagues from initial enquiry through to project completion.
• Maintain company systems
• Organise vehicle and equipment maintenance
• Arrange insurance for vehicles, business etc.
• Book external training courses when required
• Stock take / order materials
• Receiving deliveries, packing and sending items to customers

Book keeping tasks (basic):

• Send invoices
• Chase unpaid invoices
• Upload receipts to accounting package
• Send monthly credit account statements
• Liaise with company director / accountants when required
• Check timesheets and send to the accountants

The successful applicant should be able to demonstrate the following:

• Excellent Microsoft software, IT and numeracy skills
• Well presented with great communication skills
• Highly organised with great attention to detail
• Able to work on their own

Job Types: Full-time, Permanent

Salary: £25,000.00-£30,000.00 per year

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Managerial / Administration: 1 year (preferred)

Work Location: In person

Application deadline: 26/05/2023
Reference ID: PHX Office Manager

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship